Interdepartmental Recharge Process Improved

General Accounting, in conjunction with Administrative Information Services (AIS), has developed a new web-enabled Interdepartmental Recharge Request application. The new on-line application provides department users with improved efficiency, timeliness and accuracy in processing recharge transactions. Some of the special features of this new application are:

• The web-enabled electronic input process provides users with a more streamlined method to input data through templates, automatic input of preparer information, excel upload features and automatic totaling of transactions.
• "Front End" edits of FAUs and other policy related matters to help insure that recharges are appropriately recorded to the University Financial System.
• Automated update to the General Ledger viewable on On-Line Financial System Reports (OFSR) the next day.
• Enhanced control features are available through interface with an improved Post-Audit Notification (PAN) system. Through the DACSS application, preparers are granted access to post transactions to the application by the General Accounting Office. Reviewers, however, will be notified through a consolidated email through the PAN system, twice daily, of all posted recharge transactions. Reviewers document their approval of such transactions by indicating their review within the application for each transaction.
• Complete electronic retrieval of documents is available on a distributed basis at all stages of processing. Preparers can retrieve “in progress” and completed documents. In addition, all users can retrieve completed and posted documents by transaction ID, logon ID and department code for research and management purposes.